Warehouse Administrator

Job Description

Drives day-to-day operational coordination to ensure all warehouse functions such as receiving, putaway, picking, packing, and dispatch are executed flawlessly and on schedule.
Takes full ownership of documentation accuracy and data input in WMS (LFS) systems; ensures all transactions, shipment entries, and inventory updates are completed with zero tolerance for error.
Coordinates tightly with Team Leaders and frontline staff to enforce compliance with SOPs, product handling standards, and daily execution timelines.
Maintains real-time visibility and control over inventory movements, conducts putaway audits, and drives stock accuracy through active participation in cycle counts and annual physical inventories.
Investigates and resolves inventory discrepancies with speed and thoroughness; initiates corrective actions and escalates unresolved issues to the Supervisor without delay.
Generates, reviews, and circulates all internal and external reports with precision KPI dashboards, billing data, overtime logs, and performance updates ensuring management and clients are kept fully always informed.
Leads the coordination of manpower sourcing from third-party vendors to meet surge demands or operational shortfalls; ensures external resources comply with site standards and safety protocols.
Enforces document control and compliance by ensuring all operational paperwork is maintained, scanned, and archived as per audit and client requirements.
Monitors operational gaps and workflow inefficiencies, and proposes immediate corrective measures to improve speed, accuracy, and throughput.
Liaises directly with customers and internal stakeholders to track, investigate, and ensure the prompt delivery of shipments, maintaining professional service levels under pressure.
Champions safety, compliance, and HSE standards across daily operations; reports and addresses all incidents, non-conformances, and potential risks proactively.
Supports deployment of continuous improvement initiatives, 5S practices, and layout optimizations that align with lean warehousing principles and performance excellence.
Executes all assigned tasks with unwavering discipline, accountability, and ownership, ensuring alignment with the Supervisor’s operational strategy and daily goals.
Desired Candidate Profile

Indian

Any Graduation

Any

WMS & SAP Knowledge: Working knowledge of LFS WMS and SAP, including task execution, basic troubleshooting, and inventory query handling.
Technical Awareness: Understanding of part identification, component handling protocols, and safe storage practices for precision or hazardous materials commonly found in energy logistics.
Leadership & Supervision: Ability to direct frontline teams, assign priorities, monitor output, and ensure team adherence to safety and quality benchmarks.
Safety & Compliance: Strong working knowledge of HSE policies, risk mitigation procedures, and safe use of MHE in line with energy sector requirements.
Essential Qualification: High school diploma or equivalent
Desirable Qualification: Bachelor’s degree in Logistics, Supply Chain Management, or related field preferred.