Office Manager | Automotive | Management | BYD | Riyadh

Job Description

The Office Manager will serve as the Executive Assistant to the Managing Director (MD) of BYD KSA while overseeing all administrative functions to ensure smooth office operations. This role is pivotal in managing executive support, coordinating office activities, and supervising support staff, including drivers and cleaners. The ideal candidate will be highly organized, proactive, and capable of handling a fast-paced work environment.

What you will do:

Executive Support:
Provide high-level administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.
Prepare reports, presentations, and correspondence on behalf of the MD as required
Handle confidential documents and information with discretion.
Act as the primary point of contact for internal and external stakeholders interacting with the MD.
Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
Office Administration:
Oversee daily office operations, ensuring an efficient and professional work environment.
Manage office supplies, procurement, and inventory control.
Supervise office support staff, including drivers, cleaners, and administrative personnel.
Liaise with facility management for office maintenance, security, and vendor management.
Coordinate IT and office equipment support to ensure smooth operations.
Financial & Procurement Oversight:
Assist in budget preparation and monitor office-related expenses.
Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
Process invoices, expense reports, and petty cash management.
Desired Candidate Profile

Any Nationality

Bachelor of Business Administration

Any

Required skills to be successful:

Fluent in Arabic and English, both written and spoken.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Strong organizational and multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.
Familiarity with office administration best practices, vendor management, and basic financial processes
What equips you for the role:

Bachelor’s degree in business administration, Management, or a related field.
Minimum of 5 years in an administrative or office management role, with at least 2 years supporting senior executives. Experience in the automotive or related industries is a plus.
Strong organizational and multitasking abilities
Familiarity with office administration best practices
Vendor management
Basic financial processes