Hiring Administrative Secretary

Job Description

Administrative Support

· Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.

· Prepare and edit correspondence, reports, and presentations.

· Handle confidential information with discretion.

Office Management

· Maintain office supplies inventory and place orders as needed.

· Coordinate maintenance of office equipment.

· Ensure a clean, organized, and professional office environment.

Communication

· Act as the first point of contact for internal and external communications.

· Answer and direct phone calls and emails.

· Greet visitors and determine the nature of their business.

Meeting Coordination

· Schedule, organize, and coordinate meetings, conferences, and events.

· Prepare meeting agendas, take minutes, and distribute them to appropriate parties.

Documentation and Filing

· Maintain an organized filing system for documents, both electronic and physical.

· Ensure timely and accurate filing of important documents.

Project Assistance

· Assist with special projects as needed.

· Conduct research and compile data for reports and presentations.

Desired Candidate Profile

Any Nationality

Any Graduation

Any

Qualifications:

· Education: High school diploma or equivalent; associate or bachelor’s degree in business administration or a related field preferred

· Experience: Minimum of 3+ years of experience in an administrative support role

Skills:

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Excellent written and verbal communication skills

· Strong organizational and multitasking abilities

· Attention to detail and problem-solving skills

· Ability to work independently

Personal Attributes:

· Professional demeanor and appearance

· Strong interpersonal skills

· Ability to maintain confidentiality

· Flexibility and adaptability

Working Conditions:

· This position typically operates in a professional office environment