Personal Secretary

Job Description

Job Title: Personal Secretary to the General Manager
Location: Dubai, UAE
Reporting To: General Manager
Employment Type: Full-Time
Working Hours: Monday to Friday, 9:00 AM – 5:00 PM

Job Summary:
XO VIP Airlines is seeking an elegant, highly organized, and discreet Personal Secretary to support the General Manager in day-to-day operations and executive responsibilities. This dynamic role combines administrative support with occasional hostess duties, including attending high-profile events and maintaining XO’s image of luxury and professionalism.

Key Responsibilities:
Manage the General Manager’s calendar, meetings, and travel arrangements with precision.

Act as the primary point of contact between the General Manager and internal/external stakeholders.

Draft, review, and manage correspondence, reports, and confidential documents.

Coordinate internal communications, follow-ups, and deadlines on behalf of the GM.

Prepare meeting materials, presentations, and ensure the GM is briefed ahead of all engagements.

Provide on-site and virtual support for key events, including VIP client interactions and corporate functions.

Occasionally serve as a hostess for airline-sponsored events, maintaining the brand’s upscale image.

Liaise with clients, vendors, and partners professionally and courteously.

Handle ad hoc tasks and personal errands for the General Manager when required.

Maintain a polished, presentable, and service-oriented demeanor at all times.

Language
English
Nationality
Any
Company Size
1001-5000
Benefits
Company Visa
Health Insurance
As per UAE law
Commission
Accommodation