Administrative Assistant / Personal Assistant – Chairperson Office

Job Description

Proactively manage and maintain the Chairperson’s complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).
Anticipate and resolve scheduling conflicts, ensuring the Chairperson is adequately prepared for all engagements.
Prioritize and manage incoming communications, highlighting urgent matters and exercising judgment in handling sensitive information.
Arrange comprehensive and detailed travel itineraries (flights, accommodation, ground transportation, visas) for the Chairperson, often involving multiple destinations and complex logistics.
Proactively anticipate travel needs and potential issues, providing solutions and ensuring seamless travel experiences.
Prepare and compile briefing materials, presentations, and reports for meetings, ensuring the Chairperson has all necessary information in advance.
Organize and coordinate logistics for meetings, including room setup, catering, and technology requirements.
Establish and maintain highly organized and confidential filing systems (physical and digital) for important documents, reports, and correspondence.
Handle sensitive and confidential information with the utmost discretion and professionalism.
Perform a wide range of administrative and clerical tasks to support the Chairperson’s office.
Order office supplies and manage office equipment for the Chairperson’s Office.
Desired Candidate Profile

Indian

Any Graduation

Female

Detail-oriented and professional.
Exceptional communication skills.
Extremely proficient with Microsoft Office Suite.
Ability to work independently and reliably.
Flexible and adaptable in various situations and when interacting with many different personalities.
Ability to organize and prioritize tasks, including delegation of tasks when appropriate.