Administration Assistant

Job Description

Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.
Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.
Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
Support human resources by organizing onboarding processes, maintaining employee records, and assisting with recruitment activities.
Monitor office supplies and inventory levels, proactively ordering and restocking items to ensure the office runs smoothly.
Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
Conduct research and compile information for projects, presentations, and reports, ensuring all data is accurate and relevant.
Assist in the planning and execution of company events, meetings, and workshops, ensuring all logistical details are attended to.
Provide administrative support to senior management by managing their calendars, arranging travel, and preparing meeting agendas.

Desired Candidate Profile

Saudi Arabian

Secondary School, Intermediate School, Diploma, Bachelor of Business Administration

Female

Bachelor’s degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.
Excellent verbal and written communication skills, enabling clear interactions with clients, colleagues, and management.
Flexibility and adaptability to changing priorities and tasks, demonstrating resilience in a dynamic work setting.
Ability to work independently as well as collaboratively within a team, contributing to a positive workplace culture.
A customer-centric mindset, appreciating the importance of creating a positive experience for clients and stakeholders.
Fluency in English, with additional language skills considered an asset, enhancing communication with diverse clients.