Disbursement Administrator

Job Description

Process disbursements related to vessel operations, including port charges, pilotage fees, tugboat services, agency fees, and other relevant expenses.
Maintain accurate and up-to-date records of disbursement transactions, ensuring completeness and compliance with company policies and financial regulations.
Reconcile disbursement accounts regularly to verify accuracy and identify discrepancies or errors, taking appropriate corrective actions as needed.
Coordinate with internal departments, port authorities, vendors, and clients to obtain and verify disbursement invoices and supporting documentation.
Prepare and issue disbursement account statements and invoices to clients in a timely and accurate manner, ensuring transparency and clarity of financial transactions.
Assist in the preparation of financial reports, budgets, and forecasts related to vessel operations and port expenses, providing valuable insights and analysis to support decision-making processes.
Monitor cash flow related to disbursement activities, ensuring sufficient funds are available to cover expenses and optimizing cash management practices.
Collaborate with internal and external auditors to facilitate audits of disbursement accounts and ensure compliance with accounting standards and regulatory requirements.
Stay informed about changes in financial regulations, accounting standards, and industry best practices related to disbursement accounting, and implement necessary updates and improvements to processes and procedures.
Provide support and guidance to junior accounting staff involved in disbursement accounting activities, fostering their professional development and ensuring adherence to best practices.
Business Partners, Vendors, Port / Terminal and other local Authorities, Operations, QHSSE, Audit and other Stakeholders
Desired Candidate Profile

Any Nationality

Bachelor of Commerce, Bachelor of Business Administration

Any

Bachelor’s degree in accounting, finance, or a related field; professional certification (e.g., CPA, ACCA) is advantageous.
Proven experience in accounting or finance roles, with specific experience in disbursement accounting or maritime accounting preferred.
Strong knowledge of accounting principles, financial regulations, and industry standards relevant to disbursement accounting.
Proficiency in accounting software and financial management systems, with the ability to effectively use technology to streamline processes and improve efficiency.
Excellent analytical and problem-solving skills, with a keen attention to detail and accuracy in financial record-keeping and reconciliation.
Effective communication and interpersonal skills, with the ability to collaborate with diverse stakeholders and build positive relationships.
Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
Strong organizational and time-management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
Flexibility to adapt to changing priorities and business needs, including occasional overtime and weekend work during peak periods.
Written and spoken proficiency in English is essential