Administrative Officer

Job Description

Oversee daily office operations to ensure a seamless workflow, addressing any issues that arise with prompt decision-making.
Manage scheduling and coordination of meetings, ensuring all participants are well-informed and prepared to contribute effectively.
Maintain comprehensive filing systems, both digital and physical, to ensure easy access to important documents and information.
Assist in budget preparation and financial tracking, providing regular updates and reports to management on expenditures and forecasts.
Support the recruitment process by organizing interviews, preparing onboarding materials, and facilitating new employee orientation.
Serve as a primary point of contact for internal staff and external stakeholders, fostering strong communication and collaboration.
Implement and uphold office policies and procedures to enhance operational efficiency and compliance with regulations.
Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
Evaluate office supply needs and manage inventory, ensuring that all necessary resources are available to staff without interruption.

Desired Candidate Profile

Any Nationality

Bachelor of Commerce

Male

Bachelor’s degree in Business Administration, Office Management, or a related field is preferred to demonstrate foundational knowledge.
At least 3 years of relevant experience in administrative roles, showcasing the ability to handle diverse responsibilities.
Proficiency in office software such as Microsoft Office Suite and Google Workspace, ensuring efficient task execution.
Excellent written and verbal communication skills in English, with additional languages considered an asset for diverse environments.
Strong organizational skills with a keen attention to detail, enabling effective management of multiple tasks and deadlines.
Ability to work independently and as part of a team, demonstrating adaptability in a dynamic office setting.
Familiarity with basic accounting principles and experience with budgeting tools to aid financial tracking.
Cultural awareness and sensitivity, particularly in multinational work environments, enhancing interpersonal relations.
Proactive problem-solving abilities and a positive attitude, contributing to a constructive and supportive office culture.