Administrative assistant for real estate agency

Job Description

A real estate administrative assistant in Dubai handles administrative tasks to support the sales team, including managing property listings on portals like Bayut and Dubizzle, preparing contracts, and coordinating viewings. Key responsibilities include managing client inquiries, maintaining databases, and assisting with marketing and document organization, while ensuring compliance with Dubai’s regulations like those from RERA. A strong knowledge of MS Office, CRM systems, and local real estate procedures is essential, along with excellent communication and organizational skills.
Key responsibilities
Property listing and management: Create and update property listings on real estate portals (e.g., Bayut, Dubizzle, Property Finder) and maintain the company’s database.
Client and agent communication: Answer phone calls and emails, manage client inquiries, and coordinate with agents, clients, and other parties to schedule viewings and meetings.
Documentation and contracts: Prepare, organize, and manage real estate documents, including sales agreements, tenancy contracts, MOUs, and invoices.
Database and record maintenance: Update CRM systems, maintain accurate transaction records, and manage client databases.
Administrative support: Handle daily office tasks such as filing, data entry, scheduling appointments, and assisting with marketing initiatives.
Compliance and reporting: Ensure compliance with RERA requirements, maintain accurate records, and assist in preparing reports.
Sales support: Assist agents with administrative tasks before, during, and after sales, and help track key milestones for each client.
Qualifications and skills
Experience: Prior administrative experience, preferably in a Dubai real estate company.
Technical skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with CRM and property portals.
Communication: Excellent written and verbal communication skills in English; knowledge of Arabic or other languages is a plus.
Organizational skills: Strong attention to detail, ability to multitask, and manage time effectively in a fast-paced environment.
Real estate knowledge: A solid understanding of Dubai’s real estate market, including RERA and DLD/Ejari processes.
Language
English
Nationality
Any
Company Size
1-10