Admin / Personal Assistant

Job Description

Join the Team at Hanson Properties LLC!
Are you a master of multitasking with a passion for the fast-paced world of Dubai real estate? Hanson Properties LLC is seeking a dynamic, highly organized, and proactive Administrative Assistant/PA to join our growing team.
In this dual role, you will be the backbone of our office operations and the right hand to our leadership, ensuring everything runs like a well-oiled machine.

Key Responsibilities
1. Executive & Business Operations
• Serve as the primary point of contact for the CEO, managing all internal/external communications, emails, and high-priority requests.
• Oversee a complex master calendar, coordinating briefings, daily schedules, and high-level meetings with clients, partners, and senior executives.
• Manage property portals (Bayut, Property Finder), ensuring listings are pristine. Handle the full documentation cycle, including KYC, Tenancy Contracts, Form A, and Form B.
• Maintain the lead database with precision, ensuring consistent follow-ups and zero data leakage.
2. Logistics & Travel Management
• Coordinate seamless global travel, including flights, luxury accommodation, and ground transportation.
• Manage visa requirements and travel permits, providing detailed, minute-by-minute itineraries.
• Adapt and resolve travel disruptions or emergency changes in real-time.
3. Lifestyle & Personal Administration
• Manage personal bills, recurring subscriptions, and household expenses.
• Schedule medical and family appointments, manage special occasions (gifts/events), and handle personal errands.
• Coordinate with household staff, service providers, and vendors to ensure personal residences run smoothly.
4. Office & Project Organization
• Coordinate with external specialists, including accountants, lawyers, and consultants.
• Act as the face of the office, managing vendor relationships, office supplies, and physical/digital filing systems.
• Proactively manage deadlines and project milestones to ensure the CEO remains focused on high-value tasks.

Required Skills & Traits
The Ideal Candidate: “The Proactive Partner”
We are seeking a high-caliber Executive Assistant & Operations Specialist who functions as a tech-savvy “fixer.” You are someone who operates with total discretion, possesses high emotional intelligence, and consistently anticipates the needs of the CEO before they are even voiced.
1. Professional Experience & Local Expertise
• Mandatory 2–3 years of Real Estate Administration experience specifically within the Dubai market.
• A deep, working understanding of DLD (Dubai Land Department) procedures and RERA regulations to ensure seamless compliance.
• Proven track record in Executive Support, Personal Assisting, or Lifestyle Management, comfortably bridging the gap between business and personal spheres.
2. Technical Mastery
• Power-user of industry-standard CRMs (e.g., PropSpace, MyCRM) and major property portals (Bayut, Property Finder).
• Mastery of the MS Office Suite, advanced calendar management tools, and digital travel/logistics platforms.
• Ability to leverage technology to streamline workflows and maintain meticulous digital records.
3. Communication & Presence
• Exceptional written and verbal English skills with a polished, professional demeanor suitable for high-net-worth environments.
• While English is the standard, additional languages are considered a significant advantage.
• The ability to communicate with authority and grace when dealing with stakeholders, clients, and vendors.
4. Mindset & Attributes
• A proactive problem-solver who remains calm, composed, and effective under high-pressure situations.
• A high level of trustworthiness and discretion when handling sensitive corporate and personal information.
• A detail-oriented professional with strong follow-through who thrives in an independent, fast-paced environment.

Why Work With Us?
At Hanson Properties LLC, we value efficiency and energy. You’ll be working in a collaborative environment where your contributions directly impact the company’s success. We offer a competitive salary package and a supportive culture that rewards hard work.
Location: Dubai, UAE
Type: Full-time

How to Apply:-
If you have the required Dubai experience and are ready to take the next step in your career, we want to hear from you! Please send your updated CV and a brief cover letter highlighting your experience with Dubai property portals to us.

 
Languages
Any
Nationality
Any
Company Size
11-50
Skills
TCP/IP
Food
User Acceptance Testing
News Writing
OS X
Planning skills
High energy
Operating Systems
Dubai Real Estate Experience
Logistics Management
Database
Business Analysis
Visual Merchandising
Network Security
Sales Management
MS Office
Administrative Skills
Confidence
Customer Support Management
Email Marketing
Hospitality Management
PowerPoint
Visual Arts
Access
Analyzing Information Skills
Negotiating skills
Relationship Management
Business Strategy
Operations Management