Urgently seeking for Female Executive Secretary for MD

Job Description

We are seeking a proactive & highly organized Executive Assistant to support our Managing director.

Responsibilities :

– Manage & prioritize communications(email,telephone,written & voicemail) on behalf of the director.

– Maintain & organize the director calendar, including scheduling appointments, meetings and daily engagements.

– coordinate complex domestic & international travel arrangements for both business & personal needs.

– Prepare meeting agends,take minutes, transcribe handwritten notes into professional correspondence.

-Organize and execute onsite meetings, in house events,luncheons and coffee catchups.

– welcome & check in clients and guest for meeting & event.

– Perform a variety of pero& coffee errand’s as needed.

– Liaise with and manage external vendors & contractor fir both offices & residence related tasks.

-Conduct ad-hoc research to support business decisions.

Administrative support

• Documents mgt: Create,format,proofread, maintain document, reports, spreadsheet and presentations.

• Expense Mgt: Prepare & submit expense reports,track reimbursement and reconcile corporate credit card statements.

• Customer service: Responsed to inquiries on behalf of the executive.

Operational Support

• office mgt: oversee office supplies, maintenance and vendor contracts.

•IT coordinator: Liaise with IT support for troubleshooting & technical needs.

Personal support

• Personal scheduling:Manage family calendars, medical appointments and travel on behalf of family or friends.

• Events planning: Coordinate personal celebrations, dinners and holiday logistics.

Household mgt: Oversee

Desired Candidate Profile

Any European National, Filipino

Bachelor of Business Administration

Female