Executive Assistant / Office Coordinator – Dubai

Job Description

We are a fast-growing boutique real estate brokerage in Business Bay. We are looking for more than a secretary, we want a sharp, proactive Executive Assistant who becomes the backbone of our business.

This is not a task-taking role. You will be the go-to person for the three founders and for our growing team of agents (currently 5), ensuring everything moves quickly and nothing falls through the cracks.

What you’ll do:
• Own and complete tasks end-to-end (not just “start and stop”).
• Keep listings, documents, and portals always up to date.
• Support agents with onboarding, access, and follow-ups.
• Manage founders’ calendars, travel, and daily priorities.
• Liaise with vendors, government offices, and clients with confidence.
• Spot issues early and propose solutions or alternatives.

What we expect:
• Excellent presentation and polished communication.
• Strong problem-solving skills — if something can’t be done one way, you find another.
• A confident, sharp, resourceful personality who thrives in a fast-paced environment.
• Ability to prioritise between three principals without losing track.
• Minimum 3–5 years of relevant EA/office admin experience in the UAE (real estate a plus).
• Own car and valid UAE driving licence is essential.

We offer:
• Salary AED 5,000–5,500 per month + Bonus subject to performance
• Phone allowance
• 9:00–6:00 working hours, with occasional flexibility.
• A role where you will be central to the company’s growth and success.

Only shortlisted candidates will be contacted.

Language
English
Nationality
Any
Company Size
1-10
Benefits
Company Visa
As per UAE law
Commission
Skills
Product Knowledge
Small Business
Integrity
Problem Solving
Communication skills
Real Estate
Proactivity
Microsoft Office
Dubai Real Estate Experience
Real Estate Experience