Receptionist

Job Description

Job Summary:
The Receptionist is the first point of contact for all visitors, clients, and staff. This role is responsible for managing front desk operations, handling incoming calls, providing general administrative support, and ensuring a professional and welcoming environment.

Key Responsibilities:
Greet and welcome visitors with a warm and professional demeanor, creating a positive first impression that reflects the company’s values.
Handle incoming and outgoing mail and packages, ensuring proper distribution and maintaining a well-organized mailing system.
Schedule appointments and meetings, coordinating with internal teams to optimize calendars and ensure effective time management.
Maintain the reception area to be tidy and welcoming, regularly updating promotional materials and informational brochures.
Provide basic and accurate information in person or via phone/email.
Receive, sort, and distribute daily mail, deliveries, and couriers.
Assist with administrative tasks such as filing, data entry, photocopying, and scanning.
Handle guest sign-ins and issue visitor passes.
Maintain confidentiality of sensitive information at all times.
Process visitor logs, ensuring that all guests are signed in and out according to security protocols and company policies.

Desired Candidate Profile

Any Nationality

Any Graduation

Female

3 years of experience in a receptionist or front desk role, showcasing your proficiency in managing a busy reception area.
Proven work experience as a Receptionist, Front Office Representative, or similar role.
Fluency in English is mandatory; proficiency in additional languages is highly desirable to cater to a diverse clientele.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Professional attitude and appearance.
Strong communication and interpersonal skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Experience in a corporate or customer service environment, demonstrating your ability to handle diverse client interactions with professionalism.