Executive Secretary, Metallurgy SBU

Job Description

Manages the EVP office and its specific administrative requirements with strong skills in coordination of activities, meetings, minutes recording in both languages English and Arabic, documents archiving, and communications internally and externally. Typically reports to a very high-level principal who directs several major functions in a medium-to-large facility.

You will be responsible for:

Communicates and/or coordinates principal’s instructions and desires with various individuals and/or departments.
High level coordination with outside government and non-government agencies/parties with responsibilities to manage office relationships internally and externally.
Manages office time schedule and effectively coordinates meetings and administrative duties.
Coordinate preparation of reports and power point slides for frequent business update requirements, senior management and board meeting.
Participate in business events and adequately represent the business and its activities.
Receives and screens telephone calls, letters, visitors, answering routine questions and obtaining and furnishing information.
Schedules appointments and arranges meetings, conferences, and travel.
Organizes and maintains principal’s correspondence and records, following up on pending matters with limited direction.
Desired Candidate Profile

Any Nationality

Bachelor of Science

Any

Minimum Qualification:

Bachelor’s degree in engineering or business administration.
Diploma/certificate in Office Management.
Minimum Experience:

10 years’ experience for B.S Degree Holders or 15 years’ experience for Diploma Holders is desirable.
Knowledge & Skills Required:

Time & Calendar Management
Board and Executive Reporting
Executive Office Management
Stakeholder & Protocol Management
Effective Bilingual Communication (English & Arabic)
Business Writing and Executive Reporting
Event Coordination & Representation
Office Software (Word, PowerPoint, Outlook)
Document Management and Archiving
Meeting and Travel Arrangement
Presentation Development